If you’re like most business owners or office managers, facility maintenance probably isn’t the most exciting part of your job—but it’s one of the most important. A clean, safe, and well-maintained workplace doesn’t just improve productivity—it also prevents costly repairs, reduces employee absenteeism, and creates a professional atmosphere for your clients and guests.

After running a commercial cleaning company here in Michigan for the past decade, I’ve worked with businesses of every size, from small law offices to large manufacturing campuses. And one thing I’ve learned? Facility management success is all about having the right systems in place—especially when it comes to cleaning and janitorial support.

Let’s dive into what that really looks like.

Why Facility Maintenance Matters More Than You Think

Facility upkeep goes far beyond taking out the trash. It’s directly tied to safety, sanitation, employee satisfaction, and compliance with local and federal health codes. When it’s neglected, problems compound quickly—think pest infestations, employee illness, customer complaints, or even lawsuits from preventable accidents.

That’s why smart companies don’t wait for problems to pop up—they build proactive cleaning and maintenance schedules that keep everything running smoothly behind the scenes.

Understanding Office Cleaning Services: What Are Your Options?

There’s no such thing as a one-size-fits-all office cleaning solution. The right services for a medical office won’t be the same for a coworking space or a warehouse breakroom. That’s why professional janitorial companies often offer tailored plans based on space usage, foot traffic, and industry requirements.

Here are some of the most common categories of service:

1. Nightly or Weekly Janitorial Services

This is the bread and butter of commercial cleaning. These services typically include:

• Emptying trash bins
• Dusting desks and surfaces
• Sweeping, mopping, or vacuuming floors
• Wiping down break rooms and kitchens
• Sanitizing restrooms
• Refilling soap, paper towels, and other supplies

Some businesses require this daily; others may only need it twice a week. A good janitorial provider will help you determine the right cadence for your space.

2. Deep Cleaning and Specialty Services

Over time, high-touch areas and heavy-use zones accumulate grime that basic cleaning can’t address. Deep cleaning services usually include:

• Steam-cleaning carpets and upholstery
• Stripping and waxing VCT floors
• Cleaning air vents and ceiling fans
• Disinfecting phones, keyboards, and door handles

These services are often done quarterly or semi-annually to preserve your investment and protect employee health.

3. Green Cleaning Services

Eco-conscious businesses are increasingly requesting green-certified cleaning programs. These use:

• Non-toxic, biodegradable cleaning products
• HEPA-filter vacuums
• Reusable microfiber cloths and mop heads

Aside from being better for the planet, green cleaning reduces chemical exposure, improves indoor air quality, and supports the health of your most sensitive employees.

4. Day Porter Services

If your office is high-traffic or client-facing, a day porter can keep things tidy in real-time. They typically:

• Patrol lobbies and restrooms
• Restock restroom and break room supplies
• Clean spills or messes as they happen
• Support event set-up and teardown

It’s a great option for schools, corporate campuses, and medical buildings that need a constant level of cleanliness.

5. COVID-19 and Disinfection Protocols

Though we’ve moved beyond the pandemic’s peak, many industries still require disinfection services. These include:

• Electrostatic spraying of disinfectants
• CDC-compliant sanitizing of high-touch areas
• Routine wipe-downs of shared equipment (copiers, kitchen appliances, etc.)

Many providers now offer this as an add-on to traditional services.

Scheduling Smart: How Often Should You Clean?

This depends on your space, staff size, and the type of business you run.

• Daily cleaning is a must for medical offices, restaurants, or any business with public bathrooms.
• 2–3 times per week may be appropriate for smaller professional offices (law firms, consultants).
• Weekly deep cleaning keeps your workspace free of allergens, bacteria, and dust buildup.

If you’re unsure what you need, a commercial cleaning consultant can walk through your facility and build a recommendation around your budget and needs.

The Hidden ROI of Professional Cleaning Services

A tidy workspace does more than just look nice—it impacts your bottom line.

• Reduced employee sick days: Sanitized surfaces and air filters cut down on the spread of colds and flu.
• Fewer pest issues: Regular cleaning removes food crumbs and debris that attract rodents or insects.
• Lower long-term costs: Well-maintained carpet and flooring last longer, saving you on replacement expenses.
• Stronger first impressions: Clients notice when your office is dirty—and they remember it.

Cleaning vs. Maintenance: Don’t Confuse the Two

Janitorial services are only one part of a strong facility management plan. You should also have a schedule in place for:

• HVAC filter replacements
• Fire extinguisher inspections
• Carpet and tile repair
• Electrical checks
• Water damage prevention

Consider bundling these tasks into a larger preventative maintenance agreement to avoid costly surprises.

Choosing the Right Janitorial Partner

When hiring an office cleaning service, ask the following:

• Are they licensed and insured?
• Do they background check employees?
• Can they provide references from similar businesses?
• Do they offer green cleaning or COVID-19 disinfection?
• Can you scale services up or down as needed?

It’s also smart to get a few quotes before committing. The lowest price isn’t always the best value—especially if it means cutting corners or skipping key services.

Top 10 Best Office Cleaning Services in 2025

If you’re ready to outsource your office cleaning in 2025, here are the top commercial cleaning companies to consider. These providers are trusted by businesses nationwide for their professionalism, flexible plans, and consistent results.

1. JAN-PRO Commercial Cleaning

Known for its strict quality control and franchise accountability, JAN-PRO is ideal for medical offices and corporate buildings. Their “EnviroShield” disinfection system is a standout.

2. Coverall

Coverall is a great fit for small to mid-sized offices looking for affordable, customizable cleaning plans. They also focus on health-based cleaning protocols.

3. Jani-King

With over 120 regional offices, Jani-King is one of the most flexible national providers. They cater to everything from office buildings to stadiums and healthcare centers.

4. ServiceMaster Clean

This well-established company is known for reliability and full-service offerings. They handle regular cleaning, deep cleans, floor care, and even post-construction cleanup.

5. Anago Cleaning Systems

Anago offers tailored plans for different industries, including law firms, financial institutions, and educational buildings. Their scheduling flexibility makes them popular with hybrid offices.

6. Vanguard Cleaning Systems

Vanguard is known for eco-conscious cleaning methods and experienced franchise owners. Their focus on green cleaning makes them a great choice for LEED-certified buildings.

7. Stratus Building Solutions

Stratus specializes in using non-toxic, biodegradable products, making them perfect for wellness-minded workplaces. They also offer day porter services and hard floor care.

8. CleanNet USA

With 30 years in the business, CleanNet is a reliable option for large corporate spaces. They also provide tools to track cleanliness metrics, which is great for facility managers.

9. Bonus Building Care

Bonus Building Care offers competitive pricing and personalized customer support, making them a favorite among budget-conscious businesses that still want quality service.

10. OpenWorks

OpenWorks goes beyond just cleaning—they also offer facility management solutions like landscaping and HVAC. This can simplify vendor coordination for larger campuses or office parks.

If you’re not sure which service fits your needs best, it’s smart to get quotes from at least three of these providers. A side-by-side comparison will help you see the real value—not just the price.

Don’t Let Cleaning Be an Afterthought

Facility management is something that should grow with your business—not be left behind. If you want your office to be safe, efficient, and a space where employees thrive, regular cleaning and maintenance are non-negotiable.

Whether you’re starting fresh with a new office or reevaluating your current janitorial provider, take the time to assess your needs and build a cleaning plan that works for your business, not just your budget.

The Real Cost of Janitorial Services

When considering janitorial services, most office managers immediately think about the monthly invoice. But the real cost isn’t just the dollar amount—it’s what you lose without them.

Skipping professional cleaning can lead to more employee sick days, increased allergens, and deteriorating workspaces that cost more to repair over time. A well-maintained office actually saves you money in the long run.

Average Price Ranges

Janitorial service costs depend on your square footage, cleaning frequency, and specific needs (like restroom disinfection or window washing). On average:

• Small offices (under 5,000 sq ft): $300–$700 per month
• Mid-sized offices (5,000–10,000 sq ft): $800–$1,500
• Large buildings (over 10,000 sq ft): $1,500+

Nightly cleanings or specialty services (like floor waxing or deep carpet care) may cost more, but they also prolong the life of your flooring and furniture.

Benefits Beyond Cleanliness

The biggest value in janitorial services isn’t just a shiny floor—it’s peace of mind. Clean offices send a message: you care about your employees, your clients, and your brand.

A spotless environment reduces the spread of germs, improves indoor air quality, and boosts productivity. Employees take fewer sick days, morale improves, and clients take you more seriously.

Tailored Schedules Save You Money

Not every business needs daily cleanings. Some industries thrive with a few deep cleans per week, while others—like medical offices or coworking spaces—require nightly disinfection. A good janitorial partner will help you build a cost-effective schedule that fits your space, your budget, and your workflow.

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About the Author

I’m Lucas Bryant, a Michigan State University graduate with a degree in Environmental Health and Safety. I’ve spent the last 10 years building one of the state’s most trusted commercial cleaning companies, working with offices, medical clinics, schools, and retail businesses to improve hygiene, safety, and facility efficiency. I’m also a contributing writer for Kwote Advisor, where I help business owners navigate janitorial contracts, understand cleaning trends, and build smarter office maintenance systems that scale.