If you’re running a business, you already know the value of a clean office—improved morale, better first impressions, and fewer sick days. But when it comes to budgeting, many business owners are left wondering: What’s a fair monthly cost for professional office cleaning? I’ve spent the past 10 years running a commercial cleaning company here in Michigan, and today I’m breaking down what you can expect to pay in 2025 and what factors affect your monthly cleaning bill.

Understanding the Cost Range in 2025

One of the first questions I’m asked by new clients is, “What should I expect to spend on monthly office cleaning?” The truth is, there’s no one-size-fits-all price tag, but I can tell you what factors into it—and how to avoid surprises.

In 2025, most small to mid-sized businesses can expect to pay between $300 and $2,000 per month for recurring cleaning services. That might sound like a wide range, and it is—but the difference comes down to how much space you’re cleaning, how often it needs to be cleaned, and how complex your cleaning needs are.

If you’re managing a small office under 1,000 square feet with low foot traffic, your monthly invoice might be closer to the $300–$500 range. That would typically cover once-a-week service, basic dusting, vacuuming, and restroom sanitizing.

On the other hand, if you run a large office building or a multi-floor facility—especially one with sensitive areas like kitchens, medical exam rooms, or daycare spaces—you could easily spend $1,500 or more per month, especially if you need cleaning multiple times per week or daily.

Here are a few real-world scenarios I’ve seen:

• A 3-person law office in a suburban building pays $400/month for once-a-week cleaning.
• A 50-employee insurance firm in a 5,000 sq. ft. downtown office pays $1,200/month for 3x/week service.
• A medical practice with multiple exam rooms, break areas, and high sanitation needs pays around $2,000/month for weekday nightly cleanings and quarterly deep cleaning.

Cleaning Type Also Impacts the Price

Beyond square footage and frequency, the type of service makes a big difference in monthly cost. For example:

• Basic janitorial service usually includes trash removal, dusting, restocking supplies, and floor care. This is the most affordable type of recurring cleaning.
• Disinfection services and sanitizing high-touch surfaces (common since the pandemic) add to labor and materials costs.
• Green cleaning services (which we specialize in) may cost a bit more if specific eco-certified products are requested, but more often than not, the pricing is competitive now.
• Day porter services—where a cleaner is on-site during work hours—can double your monthly bill, but they provide constant upkeep, which is ideal for high-traffic businesses.

New Trends Affecting Prices in 2025

This year, we’re seeing a few shifts that are influencing pricing models across the commercial cleaning industry:

1. Labor rates are higher due to inflation and rising minimum wages in many states, including Michigan.
2. Specialty cleaning requests (such as electrostatic disinfection, touchless restrooms, or air purification maintenance) are becoming more common and slightly raising base rates.
3. Many businesses are opting for hybrid schedules, requesting more intensive cleaning on in-office days and reduced service on remote days to save money.

When you’re getting quotes, always ask what’s included, what’s considered “extra,” and whether there’s room for flexibility in services based on your budget or usage patterns.

If you’re unsure what tier of cleaning you fall into, just ask your cleaning company to walk through your space and explain how they’d approach it. A good provider will help you find a solution that meets your cleanliness standards without blowing your budget.

Cleaning Frequency Matters More Than You Think

How often your office gets cleaned plays a huge role in your monthly bill. A once-a-week cleaning might only run you $400/month, while five-day-per-week cleaning can cost two to three times that.

I always advise clients to align cleaning frequency with their staff size and how the space is used. A 10-person legal office may be fine with weekly service, but a medical clinic or daycare? That’s daily, no question.

What’s Included in a Standard Monthly Contract?

Most monthly office cleaning contracts include:

• Dusting and wiping down surfaces
• Vacuuming and mopping
• Trash removal
• Bathroom cleaning and restocking
• Breakroom/kitchen cleaning

What often increases the price is when you start layering on extras like:

• Carpet shampooing
• Window washing
• Disinfection services
• Restocking janitorial supplies

These add-ons can push your bill higher, but many companies choose them seasonally or quarterly to manage costs.

Are Eco-Friendly Services More Expensive?

I get this question a lot. The short answer? Not anymore. Sustainable cleaning used to come with a premium price tag, but as green cleaning supplies and methods have become more widespread, the price gap has closed. In fact, eco-friendly cleaning can save you money in the long run by improving indoor air quality and reducing employee sick days.

Flat Rate vs. Hourly Billing

Some companies charge a flat monthly fee (which I prefer and offer to clients), while others bill hourly. Flat rates make budgeting easier and keep costs predictable, whereas hourly billing may fluctuate month to month. If you’re comparing providers, make sure you’re clear on how they bill and what’s included in their base price.

Regional Cost Variations

Location matters. A commercial office in downtown Detroit will likely pay more than one in a rural Michigan suburb. Higher minimum wages, parking fees, and travel time all factor in.

In my experience, urban businesses may pay 10–20% more for the same service than their suburban counterparts.

Tips to Save on Monthly Office Cleaning

After a decade in the commercial cleaning industry, I’ve learned that businesses don’t just want clean offices—they want value. And the good news is, you don’t have to compromise on cleanliness to keep your cleaning bill in check. Here are some of the most effective strategies I recommend to clients looking to stretch their cleaning budgets without cutting corners.

Evaluate Your Cleaning Frequency

One of the easiest ways to control monthly costs is to adjust how often you receive service. Not every business needs nightly cleaning, and in many cases, switching to 2–3 days a week instead of 5 can shave hundreds off your monthly invoice.

If you’ve recently shifted to a hybrid or remote work schedule, reevaluate how often employees are actually in the office. There’s no need to pay for daily cleanings if your space sits empty half the week.

Bundle Services for a Better Rate

Most commercial cleaning companies, mine included, offer discounts for bundling services together. For example, if you need window cleaning, carpet shampooing, and restroom restocking, you can often save more by having one company handle it all instead of piecing those tasks out to different vendors.

I also recommend asking about quarterly deep cleans or seasonal specials—we often offer discounted rates when clients book multiple services in advance.

Focus on High-Traffic Areas

If your budget is tight, prioritize cleaning where it matters most: restrooms, break rooms, lobbies, and meeting spaces. These areas tend to impact staff health, morale, and client impressions the most.

For example, I’ve worked with startups who chose to have shared desks and low-use spaces cleaned weekly, but kept restrooms and kitchenettes on a three-times-per-week schedule. This helped them save money while still meeting hygiene standards.

Provide Your Own Supplies (If It Makes Sense)

Some clients prefer to supply their own paper towels, toilet paper, trash liners, and soap to cut down on supply charges. If you already have a procurement vendor or buy in bulk, this could be a smart move. Just make sure it’s organized—there’s nothing worse than cleaners not having the products they need.

That said, we often get better bulk pricing on cleaning products and pass those savings on, so it’s worth comparing both options before making the switch.

Choose a Local Cleaning Company

Going local can make a big difference in both cost and quality. Local providers often have lower overhead than national franchises and are more likely to customize packages or give you personal service without extra fees.

I can’t tell you how many businesses switch to us after trying a corporate cleaning chain that overpromised and underdelivered. Local providers know the community, understand regional labor rates, and care more about retaining long-term relationships than nickel-and-diming you with hidden charges.

Schedule After-Hours Service Strategically

Many office managers don’t realize that scheduling cleanings immediately after closing time (rather than very late at night) can reduce costs. Why? Labor rates often increase for overnight shifts. If your building is accessible and can be cleaned earlier in the evening, you may save 5–10% on monthly labor fees.

With a little strategy, you can keep your office spotless without overspending. The key is finding a cleaning partner who understands your goals and is willing to tailor a service plan that makes sense for both your workflow and your wallet.

Budgeting Smart for 2025

A clean office isn’t just a luxury—it’s an essential part of your brand and your team’s well-being. The good news is, monthly cleaning costs in 2025 remain flexible and scalable depending on your needs and budget. With the right provider and a transparent service agreement, it’s one of the best investments you can make in your business.

If you’re unsure what to budget or want help evaluating a proposal, I’m always happy to provide insight based on what I’ve seen work for businesses just like yours.

About the Author
I’m Lucas Bryant, a graduate of Michigan State University with a degree in Environmental Health and Safety. For the past 10 years, I’ve owned and operated a commercial cleaning company in Michigan. As a writer and editor for Kwote Advisor, I focus on helping businesses understand janitorial pricing, contract structure, and sustainable cleaning solutions that make sense.